The Disciplinary Procedure is to provide clear guidelines for staff and students when dealing with disciplinary matters. The procedure will apply in cases where a student is failing to meet the required standard whether that is in terms of attendance, punctuality, meeting academic deadlines or failing to maintain the standard of behaviour as laid down in the SCBS Code of Conduct and rules. This procedure does not apply to cases where there has been a serious breach of College rules. Examples of such cases would include violence towards staff or students, damage to College property, threatening behaviour or possession of illegal substances/weapons. Such matters are to be dealt with using the Student Suspension Procedure.
All students on programmes of study at the SCBS whilst on College premises or other designated locations.
Before reaching the disciplinary stage it would normally be expected that the Lecturer would have attempted to resolve issues through appropriate informal routes. It should also include the use of support staff, for example motivational interviewers, personal counsellor, student representative etc so that matters can be resolved without resort to the formal procedures.
Where this initial informal stage is unsuccessful and the student fails to meet the required standard then the Lecturer should instigate Stage 1 of the formal procedure.
Stage 1 – First Warning – Remedial Action
This stage of the Disciplinary Procedure will only be instigated where the informal methods outlined above have failed to result in the necessary improvement in the student's behaviour. The parties involved at this stage would generally be the Lecturer under the guidance of the team leader and the student. The student may wish to involve another person (usually a parent or the Student Rep). The member of staff may wish to seek advice from their Section Manager or Course Coordinator.
The Lecturer should arrange to meet with the student and explain the reasons for instigating the informal stage of the disciplinary procedure. A written note should be made on the Student Record showing the outcome and the action (if any) to be taken.
This should include:
- A warning as to future behaviour.
- Remedial action to be taken by the student.
- Report to the personal Lecturer for the student file.
Where remedial action is required, a timescale would normally be a part of the note placed on the Student Record. Parents of students under 19 will be notified at this stage of what has taken place. If the problem cannot be resolved satisfactorily at this stage or if the earlier behaviour is repeated, then Stage 2 should be instigated, normally by the Lecturer.
Stage 2 – Final Warning - Exclusion
A meeting will be arranged between the team leader, Lecturer, and student. A parent or representative would normally accompany the student. The purpose of the meeting is to hear details of the disciplinary issue which has arisen out of Stage 1 and to take formal action, if necessary, to remedy it. Such action will usually be a final written warning to the student and will include any continuation conditions. Details of the action should be given to the relevant section manager.
The continuation conditions will clearly state what is required of the student and will have an appropriate timescale attached to them. Where appropriate the student may be withdrawn from one part of their programme if this is deemed in the best interests of the College.
Written evidence will be kept on the Student Record and a system for monitoring the student's behaviour will also be indicated there. Where a student fails to meet the continuation conditions or fails to behave in an appropriate manner then the College will proceed to Stage 3 of the procedure.
Stage 3 - The Disciplinary Hearing
The Course Leader will refer students who have failed to meet the conditions imposed on them at Stage 2 to a disciplinary hearing. The hearing will involve any 2 chosen from the College Directors and Course Coordinator. If possible, one of the directors will be from the student's curriculum area. The student will be given a minimum of 3 days notice of the hearing and can be accompanied by a parent or representative who may put the case for them.
At the hearing the Course Leader will present the evidence against the student, which has resulted in the disciplinary action, which has been taken. The Course Leader will be expected to produce all relevant documentation at the hearing. The student or their representative will be required to provide evidence in support of their case. Either party may call witnesses. The Directors may call for an adjournment of the hearing whilst evidence is checked or witnesses interviewed.
In most cases it is likely that a student who has reached this stage of the procedure will be expelled from College but in certain circumstances they may only be removed from a part of their programme. The Directors may decide to allow a student to continue their course but this would normally be subject to strict conditions being imposed. Any breach of said conditions would result in the student being expelled without recourse to a further hearing. The decision will be given verbally to the student and a letter sent to him or her within 7 days confirming that decision. A copy of the letter and the outcome of the hearing will be kept on file for 2 years. Following the result of the hearing, the student has a right of appeal against the decision to expel him or her. The appeal must be in writing, addressed to the Principal and should outline the basis of the appeal. The letter must be received no later than 5 working days after the date of the hearing.